Multitasking time management on a personal level: Bad for employees & companies

Our digital devices leave us no peace. If we do not follow our work, then we are privately social media. And it feels best when we combine the two. Without limits and understanding!

Too many balls

Endpoints and finish lines are defined by the Technology more and more blurred. But not only that: In addition to constant availability, endless meetings and too many projects also burden us.

We simply keep far too many balls in the air at the same time - and then we are surprised that our life juggling no longer works. Until we no longer recognize ourselves and the constant overload in the Burnout drives.

One after the other? No thanks!

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During a phone call, we check emails. At lunch at the desk we surf the Internet. And in the car we do everything together – even though we know how dangerous that is. Of course, this permanent multitasking does not always and immediately lead to a breakdown - but thanks to this we are no longer really productive,

And healthy is the permanently divided one awareness neither. Without breathing space, we need our energy reserves fast on. Until at the end of the day there is nothing left.

Increased time

Those who deal with several tasks can not possibly devote their full attention to one task. By switching back and forth, the time required to complete the task is also increased by up to 25 percent.

In contrast, the full attention to one Projects directed, a much larger workload can be achieved in the same period. Provided that intensive work phases are followed by real recovery phases - i.e. breaks that are really used for regeneration.

Productivity and innovative thinking

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The framework conditions for less multitasking, higher productivity and more innovative thinking must be supported by the Companys be created. For example, with regard to the frequently practiced meeting culture.

Meetings are often time wasters and challenge participants to multitask. They will basically be short, disciplined Meetings set at a maximum of 45 minutes, the participants stay focused more easily.

Wait for answers also once

We tend to always give and expect answers immediately, at least at any time of the day. We should not only question this habit, but generally question it. Employees are therefore forced to be constantly reactive.

The Behavior destroys one's attention and we can't keep ours uninterrupted priorities dedicate. For concentrated work, there should also be the option of temporarily switching off the e-mail program. On the fly and in absolutely urgent cases there is still the telephone.

Recovery as a counterweight

As a counterbalance to concentrated work, recovery is becoming increasingly important. Every employee should have at least one mandatory time off per day.

A regeneration room, where employees can rest or recharge their batteries, is just as possible as a yoga or meditation class in the afternoon, a sports lesson or a shared lunch walk around the block.

Clear limits

A well-structured way of working helps individuals, for themselves and for others - employees, colleagues and the Executive - klare to draw boundaries. Ideally, the most important thing is done first thing in the morning without interruption.

However, the period with a fixed start and end time should not exceed 60 to 90 minutes. Is not a shielded one Workplace present, noise-cancelling headphones can be useful. The Background around the previously defined end point helps to resist any attempt at distraction.

Now, now, NOW! finally stop

The more deeply someone can immerse themselves in the task, the more productive they will be. Afterwards, a few minutes to relax are obligatory! Regular times for long term, creative or strategic Planning avoid being at the mercy of the constant tyranny of "now, now, now".

It is also advisable to have your own environment that is relaxed and particularly suitable for open-minded thinking. If no meeting room is available, such planning sessions can also be held outside the house - maybe even in the countryside.

Regular regeneration phases

For a healthy balance between tension and relaxation, regular vacations must be easy. And that's right, without being thoughtful or back at work. Only those who completely switch off from work can regenerate themselves.

Regularly, if at all possible, means several times a year, even if it's just a long weekend a couple of times. Studies leave no doubt: People are significantly healthier when they take up all of your vacation time—and more productive on top of that.

Underlying all of these recommendations is a simple principle: if you do a job, then do it focus You fully rely on it, during a predefined period of time. When you relax, you relax properly. Always be fully engaged and stop living in the gray area in between.

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