Many fail when it comes to time management and the causes usually lie deeper: It is the inability to set priorities because many People not between different Alternatives decide can. Because focusing also implies No accept!
- Why exactly plan makes sense
- Freedom instead of a rigid structure
- Take breaks!
- Respect perfectionism
- Keep an eye on goals
- Procrastination through too-much-on-one-want-to-want
- set priorities
- Prioritize: Peel out the essence of the message
- 12 tips for time management, work organization and prioritization
- Top books on the subject
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Why exactly plan makes sense
For many people, timing is a science in itself. Among students, for example, one in five feels so overwhelmed that he Study aborts. With a few simple time management tips, you can master the demands of everyday work.
Anyone who practices time management should be precise to planwhat he wants to accomplish in one day: To do this, make a list of all the important things – the most important things first – and also note how much time is planned for each activity. Because: How long something takes does not necessarily depend on the activity.
Rather, a thing needs as long as time is available. Otherwise you can fill any activity with any amount of time. For example, if you are writing to the housework during the day and go to the movies in the evening, you probably work more efficiently than if you spend a whole week at home writing homework.
Freedom instead of a rigid structure
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However, it is a widespread mistake to believe that time management replaces the routine of the day with a rigid set of guidelines to which one must henceforth stick slavishly. The opposite is the case: Although time management gives the workday a structure that will gradually replace the previous habits.
But the real goal is to analyze your own way of working and find out how to optimize it. If you stick to it then you will end up with more freedom instead of constantly following your schedule.
Take breaks!
However, you should plan regular breaks - for example, students who are for exams Things to Learn: After a two-hour study session, you should take a ten-minute break, during which you should go out into the fresh air or at least get some exercise; that brings that Brain in swing.
If you only stop when you are already tired, you are overexerting yourself fast. It is just as important to pay attention to your personal biorhythm. When does the work go particularly well and when does nothing work at all? Most people are most productive in the morning, but do better in the afternoon for routine activities such as eMailWriting to do.
A study by the University Information System (HIS) shows how important this is: out of 100 German students born between 1999 and 2001, 21 gave up their first degree without taking an exam. At the universities of applied sciences, the rate is 22 percent, and even higher in the bachelor's degreeCourses: almost 30 percent of those starting their studies in the years 2000 to 2004 dropped out here. The reasons for this often lie in the lack of Orientation and Motivation.
Respect perfectionism
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Most people who start with time management, however, make a cardinal mistake during planning: they take too many things at once. And then give up planning quickly again frustrated because they have the impression that they have not achieved any improvement.
That's easy to avoid: If you only plan 60 percent of your time, you still have enough air for spontaneous events - for example, when colleagues ask after work if they're coming for a coffee.
Keep an eye on goals
But that is not that easy: In addition to the actual everyday work, many offer Companys also an extensive supporting program of lectures, events or student organizations. There are also the temptations of the evening.
Who is not consistently important Tasks disconnects from unnecessary pastimes can be fast Set from the Eyes verlieren. The prerequisite for this is, of course, that you clear does which tasks are really important. Because only that puts you in a position to set the necessary priorities to save your time useful to manage. However, it is important to always plan buffers and breaks for relaxation.
Procrastination through too-much-on-one-want-to-want
Perfectionism is often behind the too-many-on-one-off-wishes: one has too high demands on oneself, wants to do everything 100-owned (more about that in my eponymous book) - and then fails exactly.
For example, at chores - to stay in the example above from the study. The Professor I would like you to incorporate this or that, an older fellow student gave you a tip - and you actually wanted something completely different yourself. That's why you make yourself big Stressto meet all requirements - and in the end only has a three. Simply because you wanted too much at once.
In fact perfectionist people are often insecure and fearful, can say badly no and try to make it right for everyone. In some people this is so strong that only a psychological counseling can help. In most cases, however, it helps to simply prioritize and distinguish important things from unimportant things in a timely manner.
set priorities
There are things that just have to be done quickly. Others are important, but they usually take more time. And some unimportant tasks can be just as good. Overall, 20 percent of the effort will provide 80 percent of the success.
An example that can be used to illustrate this is taking notes in Meetings or lectures: there is absolutely no point in trying to record every word that the speaker says. Worse still, it would actually hamper your own productivity if you did. Because on the one hand you don't manage to write down everything.
Prioritize: Peel out the essence of the message
On the other hand, one would be so busy writing that one would not even understand the meaning of what was said. And finally, if you really wanted to absorb all the information, you would completely overwhelm yourself.
No, it's better already a meeting or a Lecture Setting priorities and extracting and listing the core of a statement. At the end of the day, there should be a comprehensible chain of arguments on the piece of paper or on the laptop, which will help to remember the lecture, to process the information and, if necessary, to supplement it with literature.
12 tips for time management, work organization and prioritization
Good time management involves first analyzing your habits and then optimizing your own schedule. We'll show you how to do that in 12.
- objective: Make yourself clear: what is important to you? And what do you have to do? You need to challenge your goals, but also be realistic and flexible at the same time.
- The Timeline: Analyze each day over several weeks, which helps you spend your time around. Write down where, when and how long you work efficiently - and when, how often and how long you are interrupted.
- Measure efficiency: Also check whether you are working efficiently enough: Is the time required for a task appropriate? Does the desired result come out at the end? Or are there too many breaks and interruptions?
- Analyze biorhythm: Your personal biorhythm is also important - and it is a little different for everyone. When do you work particularly well and when does not work?
- Set priorities: Which of your tasks are important, which are penetrating? And which are neither important nor urgent? You will find that you can do some unimportant tasks just as well.
- Schedule: Plan exactly when you want to accomplish which tasks and how much time you need for it. Write it down exactly: first the important and urgent, then everyone else.
- Endpoint Planning: Especially for longer-term projects: Define a final state and then consider what steps are necessary to achieve this.
- Communicate: Especially when other people are involved in your time planning, plan changes must also communicate. The best way to do this is with calendar tools that everyone has access to.
- Taking breaks: It will bring little if you work till the fall. Therefore, plan phases for regeneration. Plan the breaks according to your biorhythm.
- Schedule unforeseen: Often things happen that you could not have foreseen. If you plan on only 60 percent of your time, then you still have room for spontaneous events.
- Monitoring of results: Did the result come out at the end? Could you increase your efficiency? Do you have less stress? If not, you need to better adjust your time management to reality.
- Practice creates masters: Do not worry if the time management does not work out right away. In the course of time, you will be able to realistically assess the tasks you are able to accomplish and plan your time optimally.
Top books on the subject
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