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From Professor Dr. Martin-Niels Däfler (More) • Last updated on October 23.01.2024, XNUMX • First published on 18.06.2019/XNUMX/XNUMX • So far 5182 readers, 2691 social media shares Likes & Reviews (5 / 5) • Read & write comments
Help a meeting, some groan Employees. But the people who do this moan even more to organize and make sure that something useful comes out of it. So long preparation times and a lot of stress? Not at all! efficient Meetings can also be organized quite spontaneously – the participants only have to share one Objective and see that something comes out of it.
Meetings are an integral part of the day-to-day work of most office workers: Certain employees come together to discuss work-related matters, usually with the participation of their supervisor Problems or to discuss other topics.
However, the participants are often dissatisfied afterwards: “Again, hours are wasted in senseless meetings and the actual work stops” - this is how many employees think. Most of the time this is because the meeting was poorly prepared or led unprofessionally. Read here how to do it better.
Check whether the session is really required. Are there any others ways (e.g. by eMail-vote) to solve the problem? The question of goodness is always: Justify the pending Ask, themes or Tasks the effort for a meeting?
Set the theme, date, group of participants and agenda sent. If it is clear that the problem or topic can only be solved by means of a meeting, the circle of participants and the date must be determined.
Invite them in time, only the people who are really important or necessary for the topic. Set the time sent: in the morning for creatives, in the evenings for those who are struggling (because in the evening it is usually faster to reach agreement because everyone wants to go home).
Define the topic of the meeting precisely. It is best to formulate it actively, i.e. the topic should always contain a verb. It's even better if you post the topic as a question forms: “Should we introduce product XY to the market?” The narrower the topic, the greater the success of the meeting.
Now set the agenda - there must be no meeting without an agenda - and focus on a few points.
Sort the agenda items by Significance (first things first) and avoid ones that participants cannot prepare for (such as “miscellaneous” or “other”).
Ensure that all relevant information is available to the participants in good time. In addition, you should set a precise timeframe - and stick to it.
Because always remember: Meetings annoy many, but it is not difficult to organize a good meeting. In addition to content and targets, there is one thing above all else: the ambience should be right! So pay attention to the organizer on “little things” like the rooms in which the whole thing takes place. Or the punctual start!
If you are responsible for organizing the meeting, please consider the following:
Send the minutes (typewritten) as soon as possible after the meeting. Monitor compliance with those decided Measures and take over open points for the agenda of the next meeting.
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Prof. Dr. Martin-Niels Däfler teaches at the University of Economics and Management (FOM) in Frankfurt am Main. Dafler, born in 1969, studied business administration and has been working as an independent communications and marketing consultant and trainer ever since - his clients include both large and medium-sized companies as well as numerous associations and academies. Since the beginning of 2010 he has been a lecturer at the University of Economics and Management (FOM) in Frankfurt am Main. His publications include “The career driver's license - tips for success for everyone who starts working”. All texts from Professor Dr. Martin-Niels Däfler.
THE CAREER LEADERSHIP: In 6 steps, organize a #Meeting via @berufebilder
The career driver's license: Organize a meeting in 6 steps (Part 1): Help a meeting, some moans ...
The career driver's license: Organize a meeting in 6 steps (Part 1): Help a meeting, ...
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