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By Simone Janson (More) • Last updated on October 28.02.2024, XNUMX • First published on 15.09.2016/XNUMX/XNUMX • So far 7395 readers, 1165 social media shares Likes & Reviews (5 / 5) • Read & write comments
Meetings are considered boring, annoying and a waste of time. "Again wasted hours in senseless meetings and the actual work remains" - that's how many think. But meetings can also be used efficiently for careers.
Some companies and managers proudly announce that they have reduced the number of their meetings to one a week, a move many managers and coaches strongly recommend. But there is another way: By organizing meetings properly.
A somewhat older study by the consulting firm Proudfoot Consulting shows why this is so. Accordingly, 150 meetings are in 50 Companies not even a third (27%) properly prepared.
Often not even an agenda was drawn up and sent to the participants in advance. Only 12% of meetings ended with a clear definition of what to do next steps. The follow-up also left a lot to be desired: in 73% of all cases, responsibility for Measures not clear set or no deadlines agreed.
But how does the optimal preparation of a meeting look like? At least not according to the motto “The Executive invited to the meeting, no idea what it's about, but you have to go - it will pass!" It is better to prepare specifically for the topic. If the content is not clear, just ask – that usually makes a good impression. Then you should be clear about what you expect from a meeting and what position you represent yourself. Ideally, you should use a small Presentation to prepare.
But the boss who arranges the meeting should also prepare. First of all, you should ask yourself whether a meeting is really necessary. Or maybe there are others ways (e.g. by eMailvote) to do that Problem to solve? The question of goodness is always: Justify the pending Ask, themes or Tasks the effort for a meeting?
If this question has been answered with yes, it is a question of setting the date, the group of participants and the agenda. It makes sense to invite only those people who are really important or necessary for the topic. But not only content preparation is important.
It also depends on the optimal working atmosphere: reserve a suitable room in good time. Choose a bright, sufficiently large room. One calculates about 3 to 5 square meters per participant plus possibly space for technical equipment as well as drinks and catering Organize and test the technical equipment (beamer, flip chart, microphone).
There are also drinks, snacks during breaks, the right seating arrangement, name tags, writing materials and a structured process - all small things, but for the Success of the meeting are essential.
To have a good meeting to organize, you should ask yourself the following questions.
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Simone Janson is publisher, Consultant and one of the 10 most important German bloggers Blogger Relevance Index. She is also head of the Institute's job pictures Yourweb, with which she donates money for sustainable projects. According to ZEIT owns her trademarked blog Best of HR – Berufebilder.de® to the most important blogs for careers, professions and the world of work. More about her im Career. All texts by Simone Janson.
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Meetings, like PowerPoint, are just blatant: D
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