Time management helps get things done efficiently. From time to time, however, you should question your daily routines for time thieves and similar obstacles - a suggestion for a personal time analysis.

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Time management: Every day has only 24 hours

Every day has 24 hours, every week seven days. But how useful and how productively we use this time - or sometimes not - is up to us. Unfortunately, many forget this and have the constant feeling of only rushing through the area. One reason for this are the time traps that each of us keeps falling into: things that are actually quite pointless and that we still do for a variety of reasons. Johny Häusler outlined this so aptly and ironically at Spreeblick:

I started researching a great topic on Google. After four hours I'm at the third link, through which I have found an expert with whom I want to arrange a telephone interview, but find his eMail-Address on the page not, in his list of links he refers to a completely crazy forum, madness, got the other authors immediately gemailt, we decide a whole ArticleSeries that provides material for three weeks! But first I have to continue typing the other article that I started. Where did I save it?

5 tips to deal with typical time traps

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In fact, lurking especially in the Internet a whole lot of time traps. Because many of us are constantly struggling with annoying requests, distracting attention seekers or the Anxiety from the loss of reputation because someone puts you in the digital pillory. To use it as an efficient working tool, consider the following 8 tips:

  1. Avoiding peer pressure: One of the biggest Zetfresser: Because everyone talks about it, you feel compelled or let yourself be persuaded to join in - somehow, the main thing .. Better: Structured thinking about which tool you need now, because that often remains in the hectic pace on the route.
  2. Don't always be on: Social networks and mobile technologies suggest that we shouldn't miss anything. Here is another tool because the latest app. Employees run the risk of getting bogged down or trying to be ready at all times to burn themselves out.
  3. No fear loss of image: On the Internet, the boundaries between public and private, between authenticity and self-expression are becoming increasingly blurred. Companies are walking a fine line between openness and professional distance. Nevertheless: Whoever tries to do everything right soon gets tired. Better: stay cool, otherwise the infamous Streisand effect will take effect: bad news spreads like wildfire on the Internet and the reputation is ruined faster than you can see. The perfidious: The attempt to control this leads to an even faster spread.
  4. Avoid theft of data and ideas: Still, you should be careful with your ideas and data. Whether overly frank employees or hacker attacks - companies run the risk that trade secrets are revealed on the Internet. Face recognition, location data transmitted to companies, undercover investigators at Facebook, State Trojans: How do we deal with such dangers?
  5. Beware of scarers and manipulation: As a transparent person who surrounds himself with friends who think similarly and puts his collected lifestyle on the net, we also become transparent. For example, there is software that calculates employees' willingness to change and can use them to calculate profiles. That makes us more predictable and manipulable. This makes it vulnerable to people who gossip something and want to steal time.

5 steps: Analyze your work routines

Once you have identified your time traps, you should turn to the next step: a detailed analysis of your work processes and Work-Routines. To do this, follow the below steps.

  1. Does it have to be that way? First, question the purpose of the time-consuming activities: "Is it important that I do this task at all?" There are some things you don't need to do, because there are better ways to do it. Then why are you doing it anyway? Simply the power of habit that you have not yet questioned
  2. Do i have to do that? But even if a job should be necessary, the question remains whether you really have to do this work yourself - in many cases, you can have someone else do simple tasks for you.
  3. Do I have to do that now?But you can also ask if you absolutely need to do a job now. You will surely have one or the other idle phase in between, in which you can do work without a fixed appointment. Your personal analysis shows where they are. Soe plans to do these rather unimportant tasks in such phases.
  4. Am I doing it efficiently? To save time, you should also analyze whether you are doing the job efficiently. Check that you are not working out of a habit in a cumbersome way. Think about how you can simplify this way of working and thus make it more efficient without the result suffering.
  5. Use technical aids: Use technical aids such as suitable software or automate work processes, for example by directly setting functions that are frequently used on the computer. In office applications, for example, this works with macros.

Conclusion: Do only what you really need to do

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Have you identified all time thieves and obstacles? Only when you find out at the end of your analysis that you really have to do the work yourself and absolutely now and in this way should you do so.

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