Project management - basics, methods, tasks: Analyzing risks

To prepare for risk management, you determine which risk strategies are appropriate for the risks Projects be determined. The risk strategy can also be defined differently for selected/certain risks or risk groups.

Identify risks

Various approaches are possible to identify risks: You can ask stakeholders about possible risks. Or you can meeting or conduct a workshop on risk identification.

In doing so, you use various methods to identify potential risks. Common methods are brainstorming, brainwriting, mind-mapping, the 6-3-5 method or the expert questionnaire. Most effective, however, is a risk analysis:

Risk analysis at a glance

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For your risk analysis, a simple risk matrix is ​​helpful with which you can assess any possible risk according to its probability of occurrence (EW) and the scope (TW).

How is the risk analysis performed?

EW is the probability of occurrence and TW the significance. For this you use a scale from 1 (= low) to 5 (= very high).

In the last column (RF) enter the so-called risk factor. You calculate the risk factor as the product of the probability of occurrence and the extent of the risk.

What can you read from it?

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As a result, you can now use the risk factor to directly see which risks have a high potential.

You now define risks for these Measuresto avoid, mitigate or transfer risk.

Define measures

After analyzing the risks using the risk factor from the risk matrix, measures for the risks are defined.

For each risk, one or more possible measures must be defined in accordance with the chosen risk strategy. For each action, there must be a responsible person and an appointment to carry out the action.

Monitor the risks

To monitor the risks, the planned regular reviews are carried out to reassess the risks.

In doing so, the risk characterization and the description of the possible effects are examined for existing risks.

Did the measures take effect?

You recalculate the risk factor and thus check whether the measures you have defined are the desired ones Effect have achieved.

Risks that can no longer occur are associated with the appropriate Status to provide. In addition, the reason for this change must be documented.

Regular checking necessary

Risk monitoring also includes the regular review and updating of an existing risk strategy as well as the review and updating of the possible sources of risks in the project.

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