12 time management tricks: properly organize & delegate

There are many tips for time management: Most suffer from the fact that it is only about existing ones Tasks to reorganize. If you really want to save time and work more effectively, you have to reduce your workload. We show how to do it.

Analyze your work

A widespread misconception is to believe that time management replaces the previous daily routine with a rigid framework of specifications that one has to stick to slavishly from now on. The opposite is the case: time management gives everyday work a boost Structure, which should gradually replace the previous lifestyle.

But the real thing Objective consists of precisely analyzing one's own way of working and finding out how one can optimize it and eliminate or delegate superfluous tasks. Those who stick to it will ultimately gain more freedom instead of constantly running behind their schedule.

From studying to professional life

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That already starts in Study to: Choosing the right courses, putting together a study plan that can also be mastered, preparing and reworking lectures and seminars, registering for exams, learning, writing scientific texts - and all this in the time available. In addition, many have to finance their studies with part-time jobs and should also prepare themselves for internships Job to prepare.

The almost impossible workload then continues in everyday work: documents and contracts, Meetings and telephone conferences, writing reports, conducting negotiations, discussing with colleagues, developing and pitching projects - the list of possible tasks is endless.

More than you can create

In fact, one of the biggest problems with time management for many is that they are being saddled with more work than they can handle. What helps here is friendly but firm”No” to say or, in turn, find someone to help you get work done.

another Problem are the frequent interruptions and distractions that one is so exposed to in everyday office life. The little chat in the coffee kitchen that takes a little longer – after all, you have to stay up-to-date. The chat at lunch followed by a schnitzel coma. And that in the evening Networking-Event.

Distinguish important from unnecessary

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If you don't consistently separate important tasks from unnecessary pastimes, you can fast his goals from the Eyes verlieren. The prerequisite for this is, of course, that you clear makes which tasks are really important.

Because only that puts you in a position to do the necessary priorities to put his time useful to manage. However, it is important to always plan buffers and breaks for relaxation.

Keep distractions from the body

Sometimes you have to keep such distractions deliberately. For example, if you are disturbed and interrupted during work by unpleasant interlocutors.

What helps: Meet in the Office of the interlocutor. If you want to end the conversation, just say, “I see you have a lot to do. It's better if I go now." If that Conversation takes place in your office, approach the guest when greeting them. Remain standing throughout the conversation. Your counterpart is unlikely to sit down if you don't.

10 tricks for better time management

Overall, good time management is to first analyze your habits and then optimize your own schedule. We'll show you how.

1. Goal setting: Make yourself clear: what is important to you? And what do you have to do? You need to challenge your goals, but also be realistic and flexible at the same time.
2. The Timeline: Analyze each day over several weeks, which helps you spend your time around. Write down where, when and how long you work efficiently - and when, how often and how long you are interrupted.
3. Measure efficiency: Also check whether you are working efficiently enough: Is the time required for a task appropriate? Does the desired result come out at the end? Or are there too many breaks and interruptions?
4. Analyze biorhythm: Your personal biorhythm is also important - and it is a little different for everyone. When do you work particularly well and when does not work?
5. Set priorities: Which of your tasks are important, which ones are urgent? And which are neither important nor urgent? You will find that some unimportant tasks can be just as good.
6. Schedule: Plan exactly when you want to accomplish which tasks and how much time you need for it. Write it down exactly: first the important and urgent, then everyone else.
7. Endpoint Planning: Especially for longer-term projects such as: Define a final state and then consider which steps are necessary to achieve this.
8. Taking breaks: It will bring little if you work till the fall. Therefore, plan phases for regeneration. Plan the breaks according to your biorhythm.
9. Schedule unforeseen: Oftentimes things happen that you could not even anticipate. If you only plan 60 percent of your time, then you still have air for sponate events.
10. Monitoring of results: Did the result come out at the end? Could you increase your efficiency? Do you have less stress? If not, you need to better adjust your time management to reality.
11. Turn off troublemakers: Avoid unnecessary distractions; Ask yourself whether the chat with colleagues or the network meeting in the evening really bring so much.
12. Practice creates masters: Do not worry if the time management does not work out right away. In the course of time, you will be able to realistically assess the tasks you are able to accomplish and plan your time optimally.

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