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By Simone Janson (More) • Last updated on October 06.11.2023, XNUMX • First published on 06.04.2017/XNUMX/XNUMX • So far 5240 readers, 2674 social media shares Likes & Reviews (5 / 5) • Read & write comments
Many fail when it comes to time management and the causes usually lie deeper: It is the inability to set priorities because many People not between different Alternatives decide can. Because focusing also implies No accept!
For many people, timing is a science in itself. Among students, for example, one in five feels so overwhelmed that he Study aborts. With a few simple time management tips, you can master the demands of everyday work.
Anyone who practices time management should be precise to planwhat he wants to accomplish in one day: To do this, make a list of all the important things – the most important things first – and also note how much time is planned for each activity. Because: How long something takes does not necessarily depend on the activity.
Rather, a thing needs as long as time is available. Otherwise you can fill any activity with any amount of time. For example, if you are writing to the housework during the day and go to the movies in the evening, you probably work more efficiently than if you spend a whole week at home writing homework.
However, it is a widespread mistake to believe that time management replaces the routine of the day with a rigid set of guidelines to which one must henceforth stick slavishly. The opposite is the case: Although time management gives the workday a structure that will gradually replace the previous habits.
But the real goal is to analyze your own way of working and find out how to optimize it. If you stick to it then you will end up with more freedom instead of constantly following your schedule.
However, you should plan regular breaks - for example, students who are for exams Things to Learn: After a two-hour study session, you should take a ten-minute break, during which you should go out into the fresh air or at least get some exercise; that brings that Brain in swing.
If you only stop when you are already tired, you are overexerting yourself fast. It is just as important to pay attention to your personal biorhythm. When does the work go particularly well and when does nothing work at all? Most people are most productive in the morning, but do better in the afternoon for routine activities such as eMailWriting to do.
A study by the University Information System (HIS) shows how important this is: out of 100 German students born between 1999 and 2001, 21 gave up their first degree without taking an exam. At the universities of applied sciences, the rate is 22 percent, and even higher in the bachelor's degreeCourses: almost 30 percent of those starting their studies in the years 2000 to 2004 dropped out here. The reasons for this often lie in the lack of Orientation and Motivation.
Most people who start with time management, however, make a cardinal mistake during planning: they take too many things at once. And then give up planning quickly again frustrated because they have the impression that they have not achieved any improvement.
That's easy to avoid: If you only plan 60 percent of your time, you still have enough air for spontaneous events - for example, when colleagues ask after work if they're coming for a coffee.
But that is not that easy: In addition to the actual everyday work, many offer Companys also an extensive supporting program of lectures, events or student organizations. There are also the temptations of the evening.
Who is not consistently important Tasks disconnects from unnecessary pastimes can be fast Set from the Eyes verlieren. The prerequisite for this is, of course, that you clear does which tasks are really important. Because only that puts you in a position to set the necessary priorities to save your time useful to manage. However, it is important to always plan buffers and breaks for relaxation.
Perfectionism is often behind the too-many-on-one-off-wishes: one has too high demands on oneself, wants to do everything 100-owned (more about that in my eponymous book) - and then fails exactly.
For example, at chores - to stay in the example above from the study. The Professor I would like you to incorporate this or that, an older fellow student gave you a tip - and you actually wanted something completely different yourself. That's why you make yourself big Stressto meet all requirements - and in the end only has a three. Simply because you wanted too much at once.
In fact perfectionist people are often insecure and fearful, can say badly no and try to make it right for everyone. In some people this is so strong that only a psychological counseling can help. In most cases, however, it helps to simply prioritize and distinguish important things from unimportant things in a timely manner.
There are things that just have to be done quickly. Others are important, but they usually take more time. And some unimportant tasks can be just as good. Overall, 20 percent of the effort will provide 80 percent of the success.
An example that can be used to illustrate this is taking notes in Meetings or lectures: there is absolutely no point in trying to record every word that the speaker says. Worse still, it would actually hamper your own productivity if you did. Because on the one hand you don't manage to write down everything.
On the other hand, one would be so busy writing that one would not even understand the meaning of what was said. And finally, if you really wanted to absorb all the information, you would completely overwhelm yourself.
No, it's better already a meeting or a Lecture Setting priorities and extracting and listing the core of a statement. At the end of the day, there should be a comprehensible chain of arguments on the piece of paper or on the laptop, which will help to remember the lecture, to process the information and, if necessary, to supplement it with literature.
Good time management involves first analyzing your habits and then optimizing your own schedule. We'll show you how to do that in 12.
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Simone Janson is publisher, Consultant and one of the 10 most important German bloggers Blogger Relevance Index. She is also head of the Institute's job pictures Yourweb, with which she donates money for sustainable projects. According to ZEIT owns her trademarked blog Best of HR – Berufebilder.de® to the most important blogs for careers, professions and the world of work. More about her im Career. All texts by Simone Janson.
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