When planning and organizing a meeting, various success factors play a role. Here are 4 tips to help you achieve almost perfect meetings.


1. Who is coming at all?

A not to be underestimated success is the decisionwho you go to Meeting invite and who not. For routine meetings or a jour fixe, the group of participants is clear. In other cases they determine Objective and the agenda items about who is invited.

Do not invite too many participants, as the success of the meeting is as follows: The fewer participants involved, the better. With a manageable number of participants, it is easier for you to keep the thread. It is also possible to invite specific participants to individual agenda items.

2. attendance

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No more than ten people should attend your general meeting. To make decisions and to develop concepts, five to eight participants are considered ideal.

Ask yourself the simple question: If you could only invite three people to this decision-making meeting, who would they be? The answer to this question leaves you with the Planning certainly be more rational.

3. Meeting duration: short or long?

Usually, shorter meetings are more productive than longer ones. But there are also issues where useful is that these are carried out longer because they are then more productive. For example, you might consider holding one longer meeting each quarter instead of shorter weekly or monthly ones to organize.

Do not let your meeting become a time killer, but be a role model for them Guide; also request from yours Employees an effective use of time.

4. The right protocol

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No meeting without a log: A result log, ideally written during the meeting and immediately after the event per eMail sent, briefly summarizes who was present and which ones Measures have been agreed, and serves as proof of work for the productive use of the meeting time.

If the log is then logged, the following log types can be distinguished:

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