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By Simone Janson (More) • Last updated on October 02.09.2023, XNUMX • First published on 19.01.2023/XNUMX/XNUMX • So far 4951 readers, 3341 social media shares Likes & Reviews (5 / 5) • Read & write comments
However, many have eMails rather the loveless Character a text message. This not only makes a bad impression, but can also waste time unnecessarily.
hundreds of millions eMails are sent daily in Germany, many of them for business purposes. A typical one eMail is structured like this: Information is often sent from A to B without love, sometimes casually or incompletely. No subject, no predicates, a short MfG, done.
The Problem: Such eMail not only leaves a bad impression, but can also lead to increased inquiries and thus to something else eMail-carry traffic. And the whole thing becomes unnecessarily time-consuming.
A recent US study has shown that 45 percent of all employees cannot work even 15 minutes without interruption. Editing of eMails is the biggest distraction. For that reason alone it would be the wrong approach to stay at one for so long in the future eMail to tweak until the “perfect” text is found. Finally one is eMail no dissertation either.
Rather, it is crucial that you have the time useful and uses effectively. Because notice: the more eMails you get, the less time you take to read. It makes sense, therefore, in a eMail to omit everything that only robs the sender and recipient of their time. At the same time, however, everything that is important and as many counter-questions as possible should be answered in advance.
An aptly formulated subject, a serious tone, pointed statements that briefly but completely outline a concern - the recipient already knows where he is. This will prevent a eMail goes directly into the wastepaper basket or is closed again due to an almost endless text and read "later".
So much for the ground rules. Unfortunately, there are still a lot of sources of error that need to be avoided. Nobody likes screamers, for example. Who permanent eMails sent with high priority will eventually no longer be taken seriously. Who thinks in his eMail Having to emphasize things with bold or capital letters is considered obtrusive.
The same applies to Peoplewho with another eMail push if they haven't received an answer after a few minutes. If something is really important, it's always better to pick up the phone and call.
You should also carefully consider sending large attachments. Many mail servers have a size limit. Ideally, arrange this with the recipient! Another option is to chunk the shipping. One eMail without an attachment or a blocked mail server, on the other hand, always puts you in a bad mood.
The writing of eMails is becoming more and more important. Use the following tips to ensure that your emails are heard.
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Simone Janson is publisher, Consultant and one of the 10 most important German bloggers Blogger Relevance Index. She is also head of the Institute's job pictures Yourweb, with which she donates money for sustainable projects. According to ZEIT owns her trademarked blog Best of HR – Berufebilder.de® to the most important blogs for careers, professions and the world of work. More about her im Career. All texts by Simone Janson.
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