Organize & hold meetings strategically: Solve problems efficiently

"Too many reviews are a clear sign of poor organization," said British historian, sociologist and publicist Cyril Northcote Parkinson (1909-1993), who became world-famous as the discoverer of Parkinson's laws. What does he want to tell us?

Problem solving or time-consuming?

The saying, ›Without a plan, you automatically plan for failure‹ applies to meetings a lot. Because the key to Success Your meeting is in the Planning.

By Cyril Northcote Parkinson (1909 - 1993) is also this beautiful quote handed down: “Meetings with many participants rarely redeem Problem, but waste a lot of valuable time.”

The key to success

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In fact, the key to meeting success is that your Employees and you find out about purpose, Objective and the end result are clear from the start.

Create a brief agenda in advance and ask for content from participants to list priorities flow and are processed accordingly one after the other - the most important first, the least important last.

Is the meeting really necessary?

In principle, you should ask yourself whether meetings are really necessary.

You and your employees need to come together to exchange information, make decisions, plan, discuss, discuss something Streit to get out of the way, celebrate and much more. Meetings can also improve the Motivation and contribute to productivity.

Direct and indirect costs

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When does it make sense a Meeting to organize and when not? The decision, Hosting a meeting requires careful thought, as this always involves Costs, both direct and indirect.

The direct costs include travel expenses, catering, the rent for the venue and a possible accommodation during longer lasting meetings. Indirect costs include working time and productivity losses for the participants.

Break with habits

Therefore you have to wonder how necessary this meeting is and if there are not other options like sharing about eMails, information or memos. Break the habit of holding a meeting just because it's always been on Monday at 10 pm.

Decide whether the meeting is absolutely necessary, whether it needs to be continued useful is to carry this out, or whether it actually works without a meeting. Take the initiative, raise the question, and reduce your meeting time in a meaningful way.

Productivity killer

Tip: If you are holding a meeting, you should recognize the possible fall cords that can become a productivity cleanup. These include:

• unpunctual beginning,
• in time,
• no meeting leader,
• to leave more time than necessary,
• a participant to let the meeting partly dominate,
• to degenerate the meeting into a one-sided dialogue,
• for the things discussed, no completion date or to-dos,
• Discussion topics to which those present can not contribute,
• to invite too many attendees and thus impair the performance of the entire meeting.

Meetings - problem solving or frustration?

Meetings have many Features: They serve the exchange of information, the discussion, the decision making and to Solution of problems. Missing or insufficient information is the breeding ground for misunderstandings, frustration and a lack of identification with a task.

For this very reason, meetings can make an important contribution to motivating your employees and can be an effective means of ideas to create the Team spirit encourage or induce action.

For example, using the brain to storm a problem

At the BDO advertising agency founded by Alex Osborn, the poor quality of the meetings went like this Executive get on your nerves. There were umpteen meetings that were anything but inspiring. They lasted forever, were tiring and inhibited every form of creativity. They were the GAU for one Companys, the existence Money deserves to be creative. Osborn was aware of the threat and remembered the more than 400 year old Indian creativity technique of Prai-Barshana. From their mantra - using the brain to storm a problem - he derived today's brainstorming session.

Time in meetings efficiently

The time of the meetings goes from the time for the things to be done Tasks away. Basically, the number of meetings has increased in recent years. In addition, further tasks may arise from the meeting.

As the leaders you sometimes spend more than 50 percent of your time in meetings. That's why it's central Significanceto use this time effectively. The success of your meeting lies in the correct preparation and organization as well as professional execution.

As much as necessary and as little as possible

Meetings cost valuable working time. This is why it is important for you to make sure that this important work instrument is used in the related time. The following principle applies to meetings:

As much as necessary and as little as possible. In addition, these should be prepared as well and carried out as professionally as possible. Your most important reflection question after every meeting must be: Was the time well invested and you will Team and you one step further?

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