Human Resources, or HR for short, is the backbone of a company: This is where the company's processes and developments come together. It is all the more important that this department can work productively and is technically up to date. In many Company but if there is a lack of just that innovation - that can be changed with a few steps!
- Outdated ways of working in human resources: this should be avoided
- Create more productive work processes through digitization and task distribution
- Restructure efficiently and introduce a clear division of tasks
- Conclusion: This is what the human resources department of the future could look like
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Outdated ways of working in human resources: this should be avoided
One of the biggest problems facing most HR departments is clinging to outdated processes. It is still common practice in many departments to store documents in paper form. This not only takes up a lot of space, it is also confusing. As a result, Human Resources employees often have to spend a long time looking for the right folder and the right document. Valuable time is wasted in everyday work!
In addition, the principle of the “girl for everything” is still very widespread: One person is responsible for all imaginable tasks that may not even fall into the actual area of responsibility. There are also still numerous tasks that are done regularly, but actually have no significant added value: Among them, for example, elaborately prepared reports that are ultimately not read or evaluated by anyone.
Create more productive work processes through digitization and task distribution
Although the problems and obstacles mentioned seem holistic, the head of the company can take measures against the outdated ways of working. A central point of the necessary modernization is to promote digitization in the human resources department. This works best with a central HR software like Haufe People Operations is purchased. Care should be taken here that not many different programs are introduced:
That would make the clarity more difficult, since a coupling with different software is often not possible. The employees involved then of course have to be introduced to the software: These programs are often structured so simply that the internal IT department can take over the introduction. This ensures that all staff are up to date and on the same page. In addition, the old documents have to be digitized.
Restructure efficiently and introduce a clear division of tasks
In the course of this restructuring, it makes sense to kill several birds with one stone and to make a clear division of tasks: All employees receive clear defined, structured work areas. This avoids duplication of work and insecurities in everyday work. The unnecessary work described above can also be sorted out: Here, bosses can build on the experience of the staff, who usually best recognize work without added value. In particular, time-consuming work without great added value should be questioned.
A modern human resources department is characterized by an agile way of working, in which the work processes, competencies and areas of responsibility are nevertheless clearly structured. These objectives can be achieved faster and more cost-effectively in the long term using digital products such as supporting software. Although such a restructuring is initially associated with some costs, the investment is worthwhile in several ways: In the long term, the optimization of work processes saves costs. In addition, the employees will also thank them, who no longer have to bother with unnecessary tasks and have a clearly defined area of responsibility.
Conclusion: This is what the human resources department of the future could look like
Anyone who wants to keep up with the times in the field of human resources and create an efficient work environment should take care of the digitization of the process in this area. This is the only way that employees can carry out their work in a modern way and reliably take care of personnel management.
Changes and crises in particular should be seen as challenges: They invite you to rethink the activities in this department and create a clear division of labor in which the individual tasks go hand in hand.
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