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For their successful, good life Information you really need: Government-funded publisher, awarded the Global Business Award as Publisher of the Year: Books, Magazine, eCourses, data-driven AI-Services. Print and online publications as well as the latest technology go hand in hand - with over 20 years of experience, partners like this Federal Ministry of Education, customers like Samsung, DELL, Telekom or universities. behind it Simone Janson, German Top 10 blogger, referenced in ARD, FAZ, ZEIT, WELT, Wikipedia.
Disclosure & Copyrights: Image material created as part of a free collaboration with Shutterstock. Text originally from: “Time. Might. Money: The Success Secrets of Productive Entrepreneurs” (2013), published by BusinessVillage Verlag, reprinted with the kind permission of the publisher.
By Martin Geiger (More) • Last updated on October 07.02.2024, XNUMX • First published on 25.03.2014/XNUMX/XNUMX • So far 5397 readers, 1566 social media shares Likes & Reviews (5 / 5) • Read & write comments
Not just editing eMails can be done efficiently, but you can also save a lot of time with shipping if you take a few important steps Regulate and tips observed.
Not every mail can be answered immediately, other messages do not require an immediate response. However, you can also set the message to a reschedule in order to prevent the e-mails that are triggered by an e-mail.
Priority, time and the like can be provided with an alarm function. As with calendar and task entries, the user is then reminded of the completion of a particular mail by means of a screen reference.
When you send an email, forms a meaningful subject line. This can sometimes even replace the other text. In this case, mark this with a corresponding abbreviation. For example, I use “owN” as an abbreviation for “without further notice”.
Please also make sure to use your own subject in your answers. If you do not find a concise subject line, this is often a sign that the content itself is not so important. Not sent mails are good mails!
Also make sure that a mail you send has never more than one task. It is best to complete this with a corresponding deadline for the answer. This increases the pace of processing by the receiver.
For frequently sent mails, which have the same content in whole or in part, it is worthwhile to develop templates and text modules. These can be stored in the Drafts folder as prescribed mails or, if required, can be conveniently used with just one key combination.
However, the context of the message be kept in view: No recipient wants to be fobbed off with ready-made phrases. The best results deliver individualized messages that are based on the building blocks.
Anyone who trusts that he quickly finds studies in PDF format, Excel evaluations or reports in the form of Word documents in mail folders, is wrong. Attachments are not crawled by the keyword search of most mail programs.
File attachments should therefore be stored in the corresponding folders on the computer, instead of the complicated detour via the mail program.
Depending on the size of your address book, it may be difficult to filter out addressees individually.
Fortunately, programs like Lotus and Outlook allow personal distribution lists draw up or entries of certain categories, such as Customer or supplier. It is also possible to define categories that suit your own business processes.
Thanks to the increasing spread of smartphones, the addition “Sent with my iPhone” can now be found among many e-mails, which justifies the shortness of the e-mail as well as the missing formatting and signature line.
How would it be to add this add-on occasionally also under Mails, which were written on the PC? So you have a good argument to answer the mail with only one to two sentences.
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Martin Geiger is a productivity expert, keynote speaker, lecturer and coach. In 2003 he founded a license system for coaching by telephone with the training as a life coach according to Martin Geiger. In 2007 the European Coaching Alliance voted him Coach of the Year. Today the speaker is in demand as a proven expert for increasing personal and corporate productivity and strategies of time management 3.0. More information at www.erfalt-als-coach.de All texts by Martin Geiger.
"Please also make sure to use your own subject for your replies."
I think that's not good, because it loses the connection to the entertainment.
I agree with you, especially if you use Google Mail, it's also a problem because it's the conversational sorting of the eMails dissolves.
Nevertheless, it is of course more pleasant for the recipient if he sees what comes next in the subject. I often solve this in such a way that I leave the subject alone, but put an addition in front of it, for example “My answer”.
RT @jobcollege: The e-mail withdrawal program - Part 7: Sending e-mails in a time-saving manner: Not just processing ... # B ...
The e-mail withdrawal program - Part 7: Sending e-mails in a time-saving manner: Not just processing ... #Profession #Education
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