3 steps to the error-free reference: The 15 seconds tip

When it comes to work certificates, many moan HR, It must be legal, benevolently formulated and yet truthful. Behind it are lengthy processes. Automation can help.

Employment Certificate: Help wanted!

60 percent of the HR-Employees and 47 percent of Executives in large German companies would like more help in drawing up references. This is shown by current studies. No wonder when you consider the high demands placed on a job reference in Germany:

For one thing, it has to be legal. On the other hand well-meaningly written and yet truthful. At the same time, it is important to consider the area of ​​responsibility and the skills of the employee clear to represent. To top it all off, the HR manager must also ensure that the reference does not come across as too pleasing and thus implausible.

Up to 3 hours, staff invest in a work certificate

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Apart from the legally required requirements for a job certificate, many HR employees have to go through a lengthy process of coordination with their respective executives. All of this costs valuable time.

On average, a HR manager invests up to three hours in processing a job reference. With around 38 references per month, that's 1.368 hours a year and a whopping 171 working days - and that for a process that is economically unprofitable for the company. Because at least in the case of graduation certificates, the employee leaves the company and no longer makes his workforce available.

Save time and avoid mistakes

To become more efficient and free up more time for the really important things like strategic HR, HR professionals need to streamline their processes. More than 70 percent of all major German companies still write job references with a conventional word processing program.

This is not only cumbersome, but also risky. Because that's how you sneak fast grammar, spelling mistakes or incorrect wording.

Intelligent software can help with the creation of references

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Faster, easier and safer is the certification process with intelligent software. It offers legally compliant, pre-formulated text modules and saves the HR staff time-consuming paperwork. It also simplifies reconciliation processes and gives executives the ability to rate employees in just seconds.

All in all, the HR department can enormously reduce the effort involved in creating references. The faster the employee gets his work reference. Last but not least, long processing times also damage the image of the Company as an appreciative and well-organized employer.

3 steps: In 15 seconds for a faultless job certificate

The certificate creation process with suitable HR software looks like this: If an employee wants to apply for a certificate, they can initiate the process directly in the software. The executive then automatically opens a to-do that asks him to rate the employee.

1. Second 1-2: Calling up certificate generation: As soon as the manager calls up the to-do, the software automatically fills out the employee data as well as the service and activity description. The necessary information is obtained from the existing ERP system, to which it is seamlessly connected. Automatic data transfer eliminates errors that can quickly arise during manual transfer.
2. Second 3-12: Evaluate Employees: The leader can now evaluate the employee within a few seconds in selected categories, for example, specialist knowledge, training, resilience, performance, work or behavior. The software then automatically selects pre-engineered text modules based on the rating and merges them to create a natural reading flow. The modules are regularly audited by specialized labor lawyers. As a result, companies are legally on the safe side.
3. Second 13-15: Create a certificate with a click of the mouse: The certificate is then created with a click of the mouse within a few seconds. A good software solution is also linked to the company's digital personnel file and automatically stores the document there in the right place so that it is available at any time when required.

Conclusion: More efficient certificate generation - more time for the essentials

With an intelligent software that you simply into the existing ITlandscape can be integrated, the certificate creation process can be made much more efficient. Good programs even support mobile devices, so that an employee can apply for a job reference while on the go.

The manager fills out the assessment on their smartphone and even the approval process can be carried out using a digital signature. Employees, managers and the HR department work together easily using the software. This saves HR managers a lot of effort - instead they gain time for their most important task: your company with targeted HRMeasures to advance.

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